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Legal Administrative Assistant – Business & Transactions

Ballard Spahr LLP
Minneapolis, Minnesota
Excellent compensation and benefits package
Closing date
Sep 11, 2022

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Administrative / Clerical, Legal
Job Type
Employment Status
Full Time

Ballard Spahr LLP is a national law firm with 15 offices across of the country has an excellent opportunity available for an experienced Transactional Legal Administrative Assistant (LAA) with demonstrated technical and administrative skills to work in the Minneapolis office. The selected individual will assume responsibility with minimal supervision, exercise initiative and judgment to make decisions within the scope of their assigned authority, and both champion and practice collaboration with all firm members and clients. The assistant will work collaboratively to anticipate and respond timely to the needs of the assigned LAA Team and its included fee earners and clients.  This position is hybrid and offers a work schedule of 3 days a week in the office.

Responsibilities include but are not limited to:

  • Maintaining and processing case information, managing the progression of cases to final disposition. Creating electronic files, preparing and processing correspondence, memoranda and complex legal documents, e-filings, and performing other administrative functions.  Administrative duties include scheduling meetings and appointments, maintaining attorney calendars and contact information. New client intake, file maintenance utilizing the firm's electronic records management system. Billing, travel coordination and expense reimbursement.

Qualified applicants will be agile, self-motivated and possess strong communication, organizational, and client service skills and be able to multi-task and work cooperatively in a highly collaborative team-oriented environment. Top-notch accuracy, spelling, grammar and proofreading skills are necessary.  A willingness to take innovative approaches to administrative support is a plus.

This position requires a minimum of 2 years of relevant experience and a high degree of proficiency with Microsoft Office, including Word, Excel and Outlook. Experience supporting attorneys in Private Client Services (Trust & Estates) with preparing estate planning documents, e-filing pleadings and assisting with probate and trust administration preferred. Experience with e-filing, document management and time and billing systems is a plus.

Ballard Spahr is committed to increasing diversity in the legal profession and to supporting the communities where we live and work. People from all backgrounds are valued and integrated into every part of the firm. Diverse candidates including women, people of color and members of the LGBTQAI+ community, veterans and individuals with disabilities are encouraged to apply.

The health, safety and well-being of our Ballard community is a top priority. Therefore, all lawyers and staff are required to be fully vaccinated as a condition of employment. In connection with this policy, we will require proof of vaccination. We believe this is the best way for us to fulfill our legal obligation to provide a safe workplace, which has been and continues to be a top priority as we manage the many challenges of the pandemic. If you have any questions regarding the firm’s vaccination policy, please contact our Human Resources Department at

The Firm is not accepting resumes from search firms for this position.

Excellent compensation, a comprehensive benefits package and a generous paid time off program is offered.  For immediate consideration, please visit our career page and apply online. 

Ballard Spahr is an equal opportunity employer committed to fostering a culturally diverse environment. The firm encourages applications from a diverse pool of candidates and all qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. 

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