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Receptionist / Administrative Assistant

BWBR Architects
Saint Paul, Minnesota
Closing date
Oct 6, 2022

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Administrative / Clerical
Job Type
Employment Status
Full Time

Job Details

Receptionist / Administrative Assistant

BWBR is a full-service Architectural and Interior Design firm with broad experience in health care, higher education, corporate, government, transportation, and recreation project types. Our offices are in Omaha, Nebraska, Saint Paul, Minnesota, and Madison, Wisconsin. At BWBR you can craft your career based on your passions and strengths, with support from our team. We help you grow by getting to know your strengths and playing to those strengths in your role. We will also work to provide you with consistent learning opportunities. We value great design, curiosity and dedication to colleagues, clients, and projects.  If you are personally passionate about the same things, we want to hear from you.

The person in this position is responsible for managing the company’s front desk and lobby area in a professional, courteous, and efficient manner. Please note this role requires in-person presence as it will serve the important function of being the first point-of-contact to greet guests and clients at our office in Saint Paul, Minnesota. This is not a remote or hybrid role. 

Responsibilities of the successful candidate will include:

•    Answer incoming calls, provide necessary information to callers, direct calls appropriately, and take and relay messages.

•    Provide a great first impression when greeting and directing visitors.

•    Sort and route incoming mail and deliveries.

•    Organize and maintain appointment calendar with Microsoft Outlook. 

•    Make travel, meeting, and other arrangements for staff, as needed.

•    General administrative and clerical support.

•    Prepare letters and documents using Microsoft Word and Excel.

•    Tidy and maintain the reception area, work café, and conference rooms.

•    Serve as back-up to other Admin team members.

•    Other projects as needed.

Ideal candidates will have the following knowledge, skills, and abilities:

•    High school diploma or equivalent.

•    Familiarity with receptionist responsibilities.

•    Customer service experience.

•    Working knowledge of Microsoft Office.

•    Attention to detail. 

•    Ability to multi-task and work in a fast-paced environment and be a self-starter.

•    Strong organizational skills.

•    Ability to communicate effectively; strong interpersonal skills.

•    Strong ability to prioritize and complete work for multiple assignments with minimal direction.  

Preferred Qualifications:

•    Customer Service/Reception experience.

We offer competitive pay, a comprehensive benefits program, and a profit sharing and 401(k) salary deferral plan to all employees. BWBR also believes a healthy work culture is a culture that promotes health and wellness beyond your work. The diverse and dynamic interests of those who work here provide opportunities, both organized and impromptu, for individual pursuits and exploration. 

We offer a vibrant, professional office setting in the Infor Commons Building in downtown Saint Paul, conveniently served by multiple bus routes, and offering various parking options. We provide a work environment designed to engage, empower, and enhance both those we work for and those we work with. 

APPLICATION REQUIREMENT: Please submit a cover letter and resume.   


Applicants should be able to comply with BWBR’s COVID-19 health and safety protocols, including COVID-19 vaccination. 



About BWBR Architects

BWBR Architects is a full-service architectural and interior design firm with a diverse practice and history dating back to the 1920s. Our 100% employee-owned firm of designers, project managers, and construction administrators serve our clients in a number of markets, including health care; justice; education; office; technology and manufacturing; recreation/community; religious; specialty residential; and transportation.

Find Us
380 St. Peter Street
Suite 600
St. Paul

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