Curriculum Management Specialist (Administrative Assistant III)

QUALIFICATIONS

Minimum / Required

• Demonstrated ability to simultaneously administer numerous projects. Strong organizational and administrative skills; attention to detail. Experience using Microsoft Office Programs, specifically Excel, and other technologies. One (1)+ years of experience in higher education or service industry. One (1)+ years of experience in a fast-paced office environment. Strong written and verbal communication skills. High school diploma or equivalent.

Highly Desired

• Proficiency with PeopleSoft, Microsoft Office Suite, UWBI and Qualtrics. Two (2)+years of experience in higher education or service industry. Two (2)+years of experience in a fast-paced office environment. Associate degree or other related professional credential.

RESPONSIBILITIES

The position is responsible for establishing policies and procedures for customized instruction and continuing education course set-up; maintaining the schedule of courses; completing forms for course approval process and segregated fee waiver requests; coordinating and submitting special course fee requests; running queries; and the entry and maintenance of the continuing education course database/eCatalog.

PeopleSoft: Course Set-up and Maintenance General Customized Instruction Support General Continuing Education Course Support Customized instruction and continuing education marketing support Other activities

DEPARTMENT INFORMATION

Our mission at Stout Online is to be a leader in advancing innovative, high-quality services and learning experiences that engage, inspire and challenge.

Stout Online is comprised of dedicated staff that serve the needs of customized instruction students, instructors, and programs. It demonstrates its commitment to student success by coordinating innovative programs and high-quality services that lead to easy online access for programs offered at a distance, reaching populations on a global level. The unit advocates for student learning success by decreasing barriers and increasing learning support services.

Stout Online provides comprehensive services and support are provided to UW-Stout academic programs and their diverse student audiences through coordinated work across numerous campus stakeholders. Stout Online coordinates student support or post-traditional learners within Customized Instruction programs, in collaboration and consultation with program directors, department chairs, academic colleges, and other student support services units.

APPLICATION INSTRUCTIONS

Applications received by end of day October 3, 2022  are ensured full consideration. Applications submitted after October 3, 2022 may be reviewed at the discretion of the search committee.

To apply, go to: https://www.uwstout.edu/about-us/careers-jobs 

Required application materials:

1. Cover letter (* See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900.

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Sarah Kocken

Phone:  715-232-5440

Email: kockens@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Jennifer Bartz

Phone:  715-232-2693

Email: bartzjen@uwstout.edu

ADDITIONAL INFORMATION

For information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community. 

Facts and data about the university:  https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book

Minimum starting salary of $17.50, commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
• Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate’s completing a criminal background check, reference checks and being cleared to work by the Human Resources Office. 

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information