Administrative Assistant

Location
Golden Valley, Minnesota
Posted
Nov 04, 2022
Closes
Dec 04, 2022
Job Type
Employee
Employment Status
Full Time

Smith Schafer is currently seeking a full-time Administrative Assistant to join our team to help deliver high-quality services to our clients. 

Smith Schafer is an award-winning CPA firm located in Minneapolis, Minnesota. We are an established, growing, full-service CPA firm that provides the highest level of professional accounting services to our clients. As an award-winning CPA firm, we have been featured on Forbes Top Tax Firm list and awarded the Top 175 Workplaces in Minnesota by the Star Tribune. Our forward-thinking and flexible culture will allow you to learn and grow your career.

 

Job Summary:

The successful candidate in this position will provide support to the Office Manager by performing various administrative functions.

 

Key Responsibilities:

  • Organizes a high volume of tax forms, while maintaining order of documents with a high level of quality.
  • Performs receptionist duties such as answering and transferring phone calls.
  • Assists with maintaining office supplies.
  • Works efficiently and is flexible to changes in schedule and works hours during “busy season”.
  • Handles sensitive and confidential information with discretion.
  • Works in a team environment with Principals, managers, and staff.
  • Completes various other assigned administrative duties.

 

Requirements:

  • High school diploma or equivalent.
  • Two or more years of administrative experience.
  • Experience with office machines including but not limited to facsimile, high-speed copier/printer/scanner and multi-line phone.
  • Ability to meet deadlines in a fast-paced environment.
  • High level of organization, focus, and strong follow-up skills.
  • Has exceptional attention to detail.
  • Can resolve and overcome obstacles.
  • Superior proofreading skills.
  • Customer-service oriented, shown by the following attributes: proactive, observant, knowledgeable and reliable.

 

Preferred Qualifications:

Prior work experience in a public accounting firm. 

 

Physical Requirements:

  • Ability to lift up to 20 pounds, stand or sit for extended periods of time, as well as type/enter data at a keyboard regularly

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