Administrative Assistant

Smith Schafer is currently seeking a full-time Administrative Assistant to join our team to help deliver high-quality services to our clients. 

Smith Schafer is an award-winning CPA firm located in Minneapolis, Minnesota. We are an established, growing, full-service CPA firm that provides the highest level of professional accounting services to our clients. As an award-winning CPA firm, we have been featured on Forbes Top Tax Firm list and awarded the Top 175 Workplaces in Minnesota by the Star Tribune. Our forward-thinking and flexible culture will allow you to learn and grow your career.

Job Summary:

The successful candidate in this position will provide support to the Office Manager by performing various administrative functions.

Key Responsibilities:

• Organizes a high volume of tax forms, while maintaining order of documents with a high level of quality.
• Performs receptionist duties such as answering and transferring phone calls.
• Assists with maintaining office supplies.
• Works efficiently and is flexible to changes in schedule and works hours during “busy season”.
• Handles sensitive and confidential information with discretion.
• Works in a team environment with Principals, managers, and staff.
• Completes various other assigned administrative duties.

Requirements:

• High school diploma or equivalent.
• Two or more years of administrative experience.
• Experience with office machines including but not limited to facsimile, high-speed copier/printer/scanner and multi-line phone.
• Ability to meet deadlines in a fast-paced environment.
• High level of organization, focus, and strong follow-up skills.
• Has exceptional attention to detail.
• Can resolve and overcome obstacles.
• Superior proofreading skills.
• Customer-service oriented, shown by the following attributes: proactive, observant, knowledgeable and reliable.

Preferred Qualifications:

Prior work experience in a public accounting firm. 

Physical Requirements:

• Ability to lift up to 20 pounds, stand or sit for extended periods of time, as well as type/enter data at a keyboard regularly