Administrative Assistant / Receptionist

1 day left

Location
Saint Paul, Minnesota
Posted
Jan 11, 2023
Closes
Jan 30, 2023
Job Type
Employee
Employment Status
Full Time

Who May Apply: Open to all qualified applicants

Date Posted: 1/10/2023

Closing Date: 1/30/2023            

LA5 Salary Range: $47,334 - $69,760 annually

LA6 Salary Range: $51,323 - $78,320 annually

Job Summary

The Office of Attorney General Keith Ellison — one of Minnesota’s largest public law offices and recognized as a 2021/2022 Star Tribune Top Workplace Minnesota and 2022 Top Workplace USA — has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect.  We are a dynamic group of dedicated professionals who could all work elsewhere but choose public service as a calling, and we are actively building an internal culture that supports that calling.

The Office is currently seeking an Administrative Assistant / Receptionist to provide administrative support for our capitol office and to our executive leadership team. A high level of customer service and confidentiality is required in performing the duties in this position, as are strong communication, knowledge of technology and business systems, prioritization, and organizational skills.

This position is responsible for supporting the daily activities at our capitol office location to include but not limited to:

  • Receive the public by phone and in person; assist with answers to basic or routine questions; direct them to the appropriate resources;
  • Providing administrative support to the Attorney General, Chief Deputy Attorney General, Chief of Staff, Deputy Chief of Staff, and other executive leadership;
  • Process and route incoming and outgoing mail and other special deliveries distinguishing between legal and general correspondence/documents;
  • Photocopy and scan documents ensuring exact duplication of originals;
  • Process petty cash payments;
  • Deposit checks/pick up pulled warrants at Minnesota Management and Budget;
  • Create and maintain files;
  • Draft and edit written material for accuracy, format, and arrangement of material;
  • Research and otherwise collaborate resources for special projects; and
  • Assist in the coordination and support of meetings and events;

Minimum Qualifications

  • Two or more years of experience providing administrative support to multiple staff
    • A Certificate, Associate or Bachelor degree in Legal Administrative Assistant, Business Administration, or closely related field may substitute for one (1) year of experience.
  • Current Notary Public or the ability to obtain commission within 30 days of hire
  • Advanced skill in:
    • Written, oral, and interpersonal communication
    • Software applications such as Microsoft Word, Access, Excel, and Outlook email/calendar/scheduling
    • Organization, detail, troubleshooting, and follow-through in order to manage multiple projects and demands simultaneously in a fast-paced, detail-oriented work environment
  • Ability to:
    • Provide excellent customer service in a manner which shows respect, sensitivity, tact, and professionalism
    • Collaborate and interact effectively and professionally with others
    • Develop strong working relationships with co-workers, office personnel, government officials, legal organizations, and the general-public Use or readily learn to use database software to access, enter, edit/update, format, and print information in databases
    • Maintain confidentiality and handle sensitive information discreetly
  • Knowledge of:
    • The Office of the Minnesota Attorney General, including its services and responsibilities to the public policies and procedures

To be considered at the LA6 level, candidates must have six (6) or more years experience supporting multiple executive leadership.

Preferred Qualifications

  • Previous experience supporting executive leadership and/or in a law office setting
  • Knowledge of legal documents sufficient to identify and route when received
  • Knowledge of the Office of the Minnesota Attorney General's policies and procedures.

 

How to Apply

Interested applicants should send a cover letter and resume via email to hr@ag.state.mn.us. The deadline for applications is Monday, January 30, 2023.

If you have any questions about the application process, please contact Sarah Spence-Koivisto at sarah.spence-koivisto@ag.state.mn.us or (651) 757-1050.

 

Why Work For Us 

Diverse Workforce Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence, and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

An Equal Opportunity Employer

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive service to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance, please contact Sarah Spence-Koivisto at sarah.spence-koivisto@ag.state.mn.us or (651) 757-1050. Please indicate what assistance you need.

  • Public retirement plan
  • Training and professional development
  • Paid vacation and sick leave
  • 12 paid holidays each year
  • Paid parental leave
  • Low-cost medical and dental coverage
  • Prescription drug coverage
  • Vision coverage
  • Wellness programs and resources
  • Employer paid life insurance
  • Short-term and long-term disability
  • Health care spending and savings accounts
  • Dependent care spending account
  • Tax-deferred compensation
  • Employee Assistance Program (EAP)
  • Federal Public Service Student Loan Forgiveness Program

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