St.  Catherine University

Events Logistics Coordinator

Location
St Paul, MN
Posted
Jan 23, 2023
Closes
Feb 22, 2023
Ref
2-20220385-STAFF_3
Contact
St. Catherine University
Job Type
Employee
Employment Status
Full Time
Events Logistics CoordinatorDivision: Institutional AdvancementDepartment/Office: University EventsAdvertisement:St. Catherine University and University Events invite applications for a full-time Event Logistics Coordinator position.The University Events office plans all kinds of campus events! We create logistics for academic lectures, commencement, student parties and more. We get to connect directly with our students as we hire and develop them to run logistics and help host our events. Our team is never bored! The Event Logistics Coordinator facilitates all on-campus events for internal and external clients, providing exceptional customer service and ensuring that they are positively impacted by their partnership with the University and the department. Many events occur during business hours, but occasionally events will be held during evening and weekend hours so schedule flexibility is critical for this role. Responsibilities include: Plan and facilitate logistics for events including gathering information for use of space, setting up furniture and audio/visual technology, planning event flow, staffing events and budgeting. Collaborate with other campus departments including Catering Services, Facilities Management, Media Services, Public Safety, and Student Activities for the smooth operation of events. Serve university clients including departments and student organizations with facility tours, contracts, and event logistics. Collaborate with Career Development to recruit student employees. Train and supervise students to act as event assistants to set up events and serve the client during the event. Participate on campus committees as a department representative. Work within university and department policies and procedures including compliance with ADA and fire codes. Assist with audio/visual needs in an increasingly hybrid hosting environment.Employees at St. Kate's feel a deep connection to the University's Mission and Vision, and they live their values at work. Benefits available to full-time employees include: Health, dental, and vision insurance 403b retirement plan access Paid vacation and sick time Twenty (20) days a year when the university is closed Free tuition for employees and their families after one year of service Six weeks of paid parental leave after one year of serviceIn coordination with the Director, the Event Logistics Coordinator facilitates all on-campus events for internal and external clients and specializes in event logistics such as staffing, furniture setup, technology, event flow, and budgeting. This position is expected to provide exceptional customer service, make decisions based on policies and procedures, and ensure all customers and events are positively impacted by their partnership with the office. Function as on-site Director in their absence.Minimum Qualifications: Bachelors Degree Two (2) years of full-time experience coordinating events/planning logistics for multiple events at at time Two (2) years of supervision experience Customer Service Experience Experience with reservation software such as CollegeNet or EMS Experience using meeting room technology Schedule flexibility to run events outside of business hours Ability to lift 30 lbs throughout the course of a workday Proficiency with Microsoft Office and Google SuitePreferred Qualifications: Event sales experience Experience supervising volunteers Experience using Extron technology Experience organizing a high volume of details for multiple events with flawless execution.We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the universitys commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.Application instructions:Posting Number: 20220385-STAFFPosting Start Date: 10/06/2022Application Deadline: 1/26/2023To apply, visit https://apptrkr.com/3837657St. Catherine University is an equal opportunity employer. Our commitment to inclusion reflects the central value of the Sisters of St. Joseph of Carondelet to "love of neighbor without distinction" and provides a learning and working environment that is enriched by the diversity of all our members. Individuals of religious, racial, ethnic, gender identity, nation of origin, or disability groups that have traditionally had less representation in higher education are encouraged to apply. Should you need an interview accommodation please contact us at hr%20@stkate.edu or 651-690-6565.Copyright 2022 Jobelephant.com Inc. All rights reserved.https://www.jobelephant.com/jeid-5ccbd5d60ea82f43b66b44989c1e26da

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