Human Resources & Business Office Specialist

Norwood Young America, MN
Feb 24, 2023
Mar 26, 2023
Human Resources
Job Type
Employment Status
Full Time
The Haven at Peace Village

The Harbor and The Haven at Peace Village is hiring a People Services & Business Office Specialist. The Harbor at Peace Village consists of 36 assisted living rental apartment homes, and The Haven has 25 assisted living and 12 memory care apartments. Both are located in adjacent sites in Norwood Young America, Minnesota. The Harbor and The Haven at Peace Village are managed by Ecumen.

Ecumen Overview

Ecumen is an industry leader dedicated to advocating for older adults by providing housing choices, compassionate healthcare, and innovative services. For 160 years Ecumen has cared for those in need. Now, as Minnesota's 8th largest senior living provider, we continue to advocate for those we serve.

Join a team where you can make a difference in advancing our mission to serve our older adults, while we commit to creating a place where everyone belongs.


This position is responsible for but not limited to accounts payable, accounts receivable, collections and, cash flow management as well as managing workers compensation claims, leave of absences, keeping accurate employee records, and on-boarding and orientation of new employees. The HR & BOS works in accordance with established policies, procedures and/or specific instruction from the site leader.

Ecumen offers an outstanding benefits package, including:
  • Low Cost Medical, Dental, and Vision Insurance
  • 401K Retirement with a Generous 6% Matching Program
  • Paid Time Off (PTO) and Paid & Floating Holidays
  • Collaborative Team Environment
  • Robust Training and Mentoring
  • And much more!

Essential job responsibilities include:
  • Schedules and conducts new hire orientation.
  • Sets up and maintains personnel files, processing hires, terminations, and status changes.
  • Administers the Worker's Compensation processes including reviewing First Report of Injuries and tracking and follow-up of all claims. Consults with site leader or department manager, as needed.
  • Tracks employee LOA requests and coordinates with out-sourced administrator. Ensures payments are made accurately and timely, as indicated.
  • Collects and codes invoices to correct department for accounts payable processing. Completes payroll processing for community.
  • Performs duties related to patient registration including eligibility criteria and insurance, as needed. Ensures all information is verified and entered accurately.
  • Performs eligibility criteria process as applicable to location. Enters/maintains correct and current financial information on patients in computer system including authorizations. Checks for overlaps and alerts Director and/or designee for appropriate follow-up.
  • Maintains current information on clients, physicians, insurance companies, etc. in software database.
  • Maintains inventory of office and medical supplies and orders as necessary, including stationery, business cards, etc.
  • Establishes relationships with residents and families while interacting in a professional manner, assisting them as needed.
  • Qualifications

    HR & Business Office Specialist

    Required Qualifications:
    • Bachelor's degree in business or related field
    • 2-3 years of experience in Human Resources
    • Ability to build relationships that support a healthy and successful work culture
    • Strong conflict resolution and problem solving skills
    • Ability to communicate effectively (written, verbal, presentations and facilitation)
    • Experience in meeting deadlines, attention to detail and well organized
    • Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident's Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to Know, SDS, ADA, Fair Housing laws and regulations
    Preferred Qualifications:
    • Experience in the health care industry (preferably with seniors)
    • Prior experience with an applicant tracking system (iCims, or similar)
    • Prior experience with account payable and/or receivable
    Equal Opportunity Employer
    Ecumen is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, familial status, disability, or status as a protected veteran. We participate in E-Verify.

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