INTRODUCTION:

Administrative Assistant II

Full-time, 100%

ABOUT THE JOB: Administrative Assistant II > * link to standard job description

University Dining's Administrative Assistant is responsible for student payroll maintenance for the Price Commons Cafeteria. General duties of this position include approving student employee time in HRS, completion of work authorizations and payroll forms, update database for student's records, maintain files and perform general office duties as needed. This position also guarantees inputting of weekly inventory books, service records, and inventory transfers into the FoodPro menu management system. This position oversees and maintains paperwork flow of the 'Gifts From Home' program. Additionally, this position assists with the execution of cafeteria meals, which may require nights and weekends. This position supervises student employees (1.5 FTE) in an office setting.

QUALIFICATIONS

Minimum / Required

• Experience with keyboard data entry

• Customer service experience

• Experience in an office setting

Highly Desired

• Experience working in a food service operation

• Experience with office management

¿ Experience with database and records management software

¿ Experience with scheduling and payroll information

¿ Experience with payroll software systems

DEPARTMENT INFORMATION

University Dining includes two cafeterias (Commons and North Point Dining) and retail dining options in the Memorial Student Center (food court & convenience store), express food locations around campus, catering, and concessions. Some locations operate year-round, and others are closed during the summer months. University Dining is the largest student employer on campus. University Dining is committed to maintaining our inclusive and diverse community of full time, part time, and student employees.

TO APPLY

Required application materials :

1. Cover letter specifically addressing how you meet the minimum and preferred qualifications
2. Resume
3. Names and contact information for a minimum of three (3) professional references

To ensure consideration, complete applications must be submitted online by Tuesday, November 14, 2023. Applications may be reviewed until the position is filled.

Then go to: https://www.uwstout.edu/about-us/careers-jobs

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application. Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Melissa Petrouske

Email: petrouskem@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Jason Horzewski

Email: horzewskij@uwstout.edu

ADDITIONAL INFORMATION

The hourly rate for this position is based on experience and available budget. A six-month probationary period is required. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf

• Total Compensation Estimator: https://www.wisconsin.edu/ohrwd/benefits/totalcomp/

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources team. Employment is also contingent upon the final candidate passing an essential job function test and reference check process. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Must be authorized to work in the U.S. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

INSTITUTIONAL OVERVIEW

University of Wisconsin-Stout prepares lifelong learners, ethical leaders and responsible citizens in an equitable, inclusive, and sustainable environment through collaborative career-focused programs that integrate applied learning, theory and research. UW-Stout is committed to developing an inclusive community that fosters a rich, dynamic, and collaborative environment in which to work and grow, celebrating the diversity of individual perspectives and experiences.

A member of the University of Wisconsin system, UW-Stout is unique within the University of Wisconsin System--it is named after its founder, James Huff Stout, and holds the distinction of being Wisconsin's Polytechnic University , a designation which highlights our combination of applied learning, real-world experiences, and an integrated liberal arts foundation.

UW-Stout offers 47 undergraduate and 23 graduate degrees, including 21 masters and 2 advanced degrees. The current enrollment is approximately 8,000 students.

UW-Stout is committed to investing in and ensuring access to equitable, diverse, and inclusive learning, student living, and work environments that reflect our regional and global connections.

The UW-Stout campus community enjoys opportunities for cross-disciplinary collaboration, state-of-the-art facilities, and a modern digital environment. UW-Stout values innovative approaches to solving problems in society and industry and encourages collaboration within and across disciplines and professions.

The university is on a beautiful campus in Menomonie, situated in western Wisconsin, 60 minutes east of Minneapolis-St. Paul on Interstate 94. Located in the scenic Chippewa Valley region with a population base of more than 200,000, Menomonie is a city of more than 16,400, surrounded by lakes, streams, and woodlands. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

Facts and data about the university: https://www.uwstout.edu/about-us/meet-our-leadership/institutional-accreditation/fact-book

Job Family: Staff