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Procurement Specialist

University of Wisconsin - Stout
Menomonie, WI
Start date
Nov 30, 2023
Closing date
Dec 30, 2023

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Job Type
Employment Status
Full Time

Job Details


The University of Wisconsin-Stout's Purchasing and Materials Management department invites qualified candidates to apply for the position of Procurement Specialist. The Procurement Specialist supports campus procurement needs and acts as a liaison between the University of Wisconsin-Stout, the Department of Administration, the University of Wisconsin System. and the vendor community. This position requires the interpretation and application of complex State and University administrative policies and procedures.

This is a full-time professional academic staff position. This position reports directly to the Director of Purchasing and Materials Management.

Limited remote work/telecommuting may be possible after completion of a training period, successful on-the-job performance, and departmental needs assessment and approval.

Official UW Title/Job Description: Procurement Specialist II (FN025)

Minimum / Required
  • Associate degree or equivalent experience in a related field
  • Demonstrated ability to establish and maintain positive working relationships
  • Excellent customer service skills
  • Ability to manage and prioritize multiple tasks and projects
  • Ability to communicate professionally both verbally and in writing
  • Ability to interpret and apply complex regulations, policies, and procedures
  • Ability to work independently while exercising sound professional judgement
  • Proficiency in office productivity software such as Microsoft Office Suite (i.e., Word and Excel)
Highly Desired/Preferred
  • Experience working in a procurement role
  • Experience developing and managing simplified bids, requests for bids and/or proposals
  • Experience negotiating contract terms and conditions
  • Experience with e-procurement software
  • Demonstrated commitment to establishing a work environment that embraces inclusion

The responsibilities of this role include but are not limited to:
  • Administering the campus purchasing card program
  • Processing requisitions and purchase orders in accordance with policies and procedures
  • Assisting faculty and staff with the online e-procurement system (Jaggaer One Procurement)
  • Providing guidance to faculty and staff in interpreting procurement policies and procedures
  • Developing and managing solicitations (simplified bid, RFB, or RFP)
  • Reviewing and negotiating terms and conditions of campus purchases
  • Serving as the main point of contact for internal and external stakeholders
  • Other duties as assigned

UW-Stout's Purchasing and Materials Management department is committed to providing excellent customer service to the campus community. The department provides support to campus in Purchasing, Mail Services, Central Receiving, University Stores, Printing, and Surplus. The department is committed to creating an inclusive work environment. -


Complete applications received by end of day, Sunday, November 19, 2023 are ensured full consideration. Applications submitted after 11/19th may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:
1. Cover letter (* See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Lindsey Laehn

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Alisha Marburger


University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Minimum starting salary of $50,000, commensurate with qualifications and experience. UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
  • Benefit Details:
  • Health & Retirement Contributions Estimator | Employee Benefits (
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7) .

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff


Find Your Calling at UW-Stout

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning. UW-Stout is known for the annual career success of its graduates, with 97 percent employed or continuing their education upon graduation.

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. We call ourselves Stout Proud, and we are looking for talented individuals to join our team.

With over 1,400 employees, UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. We offer exceptional benefits and a rewarding academic environment.

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