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Project Manager

University of Wisconsin - Stout
Menomonie, WI
Start date
Dec 1, 2023
Closing date
Dec 31, 2023

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Job Type
Employment Status
Full Time

Job Details


Enrollment & Strategic Initiatives (ESI) at the University of Wisconsin-Stout is seeking a Project Manager to oversee implementation, execution, and administration of the Department of Education Title III grant awarded to UW-Stout beginning in 2023 as well as conduct academic advising and advising project support in the Advisement Center. This 5-year position reports directly to the Vice Chancellor of ESI but will work closely with the Advisement Center Director and other campus units to manage, implement, and execute the grant, communicate processes throughout the university, liaise with Department of Education contacts, and obtain necessary permissions for changes/alterations to the pre-approved grant budget proposal. Some job duties may evolve as the needs of the grant change in the future. Continuation of the position relies on ongoing federal funding but may be extended after the end of the grant with university funding. Anticipated start date is March 1, 2024.

Official UW Title: Administrative Manager


Minimum / Required
  • Master's Degree
  • Experience working in education or non-profit institutions that deal with federal financial rules
  • Ability to analyze, assess, and interpret program outcomes for multiple audiences
  • Strong written and oral communication
  • Exceptional prioritization and time management skills
  • Leadership experience working with diverse stakeholders
Highly Desired/Preferred
  • Experience working with large federal grants in a complex budgetary environment
  • Experience working with university grant administration support staff
  • Experience working with faculty and instructional academic staff in higher education
  • Project management experience

Administrative Leadership
  • Oversee all aspects of Title III grant administration
  • Serve as primary campus contact with the US Department of Education
  • Support establishment or expansion of projects stated in the grant
  • Communicate effectively about grant initiatives, budgets, timelines, etc.
  • Assist in program assessment
  • Ensure program compliance
  • Prepare and submit reports
  • Develop and maintain Title III Policy and Procedures Manual
  • Attend annual conference
Academic Advising
  • Receive, process, and respond to academic inquires
  • Serve as main point of contact providing academic, cultural, and social advisement to assigned students
  • Consult with academic program directors and work collaboratively with faculty and instructional academic staff
  • Assist students with information and instructional technology: Access Stout, EAB Navigate, Canvas, campus resources, Transferology, etc.
  • Maintain accurate case notes and records in EAB Navigate
  • Welcome guests and students to campus as an active participant and presenter at First-Year Registration and Orientation (FYRO) and campus preview days
  • Gather information regarding previously earned credits to assist in providing accurate course advising to assist in a student*s preparation for their first semester(s) at UW-Stout
  • Assist the Director of Advising as needed

While this position will report to the Vice Chancellor of Enrollment & Strategic Initiatives, work will primarily occur within the Advisement Center, a department within ESI, which strives to challenge, support, and empower students to become independent and engaged citizens who take responsibility for achieving educational, personal, and career goals. With an emphasis on serving first year and undeclared students, and an advising philosophy grounded in psychosocial, cognitive, and career development theory, the Advisement Center provides a variety of unique services to support holistic student success.

The Advisement Center is a campus leader in the areas of academic advising, career, and student development. We are valued by students as a knowledgeable and supportive resource to help them achieve their goals.

The Advisement Center is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


Complete applications received by end of day, Monday, January 1, 2024, are ensured full consideration. Applications submitted after January 1st may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:
1. Cover letter (*See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Jacqueline Bonneville

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Julie Zack


University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Minimum annual starting salary of $58,000, commensurate with qualifications and experience. UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
  • Benefit Details:
  • Health & Retirement Contributions Estimator | Employee Benefits (
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7) .

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff


Find Your Calling at UW-Stout

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning. UW-Stout is known for the annual career success of its graduates, with 97 percent employed or continuing their education upon graduation.

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. We call ourselves Stout Proud, and we are looking for talented individuals to join our team.

With over 1,400 employees, UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. We offer exceptional benefits and a rewarding academic environment.

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