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Grey Search + Strategy
Saint Paul, Minnesota
Start date
Jan 9, 2024
Closing date
Dec 24, 2025

View more

Employment Status
Full Time

ABOUT THE COMPANY: Our client is a prominent firm in the MEP (Mechanical, Electrical, Plumbing) and AEC (Architecture, Engineering, Construction) industry, recognized for its innovative and sustainable solutions, specializing in public/government/institutional, distribution and manufacturing, and healthcare and life sciences projects. Our commitment to excellence, creativity and client success sets us apart as a trusted partner in the engineering landscape. We pride ourselves on contributing to the long-term well-being of our communities and the environment.


ABOUT THE ROLE: Our Client is seeking a detail-oriented and organized Assistant Project Manager to join our team. The primary responsibility of this role is to assist in compiling RFP materials for submissions of proposals to clients, managing client invoicing, tracking payments, and maintaining payment trackers in Microsoft Excel. The Assistant Project Manager will also provide support in various administrative and coordination functions as required.



  • RFP Compilation: Assist in gathering, organizing, and formatting materials required for RFP submissions, ensuring accuracy, completeness, and adherence to guidelines
  • Client Invoicing: Collaborate with the finance team to prepare and issue client invoices accurately and in a timely manner
  • Payment Tracking: Maintain and update payment trackers in Microsoft Excel, track outstanding payments and follow up with clients to ensure timely payments
  • Administrative Support: Provide general administrative support, such as scheduling meetings, organizing files and managing correspondence
  • Communication: Liaise effectively with internal teams, clients, and vendors to facilitate smooth project operations
  • Documentation: Maintain accurate project documentation, including contracts, agreements and other project-related materials
  • Process Improvement: Identify opportunities to streamline processes related to RFP submissions, invoicing and payment tracking



  • Bachelor’s degree in business administration, finance or a related field preferred
  • Proven experience in a project coordination, administrative or similar role
  • Prior experience in engineering or related industries is a plus



  • Proficiency in Microsoft Office Suite, particularly Excel for data tracking and analysis
  • Strong organizational and time-management skills with excellent attention to detail
  • Exceptional communication and interpersonal abilities
  • Ability to work effectively both independently and within a team in a fast-paced environment

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