Skip to main content

This job has expired

Academic Advisor

University of Wisconsin - Stout
Menomonie, WI
Start date
Feb 26, 2024
Closing date
Mar 27, 2024

View more

Job Type
Employment Status
Full Time

Job Details


We welcome applications for an Academic Advisor who will engage students in decision making processes and promote appropriate and responsible choices on academic matters such as course selection and degree requirements. As an Advisor you will maintain appropriate confidentiality, update student advising records, and contribute to the development and delivery of academic advising related events and programs. Ensuring students receive accurate, timely, and holistic advising services in support of promoting student success, retention, and program completion; while striving to create a welcoming, equitable, and inclusive work environment.

This is a full-time, 12-month appointment with an anticipated start date of April 1, 2024 or sooner.

Official UW Title and job description: AE002 Academic Advisor

Minimum / Required
  • Bachelor's degree.
  • Experience working with students in a student success atmosphere.
  • Experience presenting information in individual and large group settings.
  • Excellent written, oral, and interpersonal communication skills.
  • Detail oriented and ability to meet deadlines.
Highly Desired/Preferred
  • Earned master's degree in higher education administration or related field.
  • Ability to work independently and in a fast-paced, collaborative team environment.
  • Experience in post-secondary academic advising. Preferably working with first-year, first-generation, or high-risk populations.
  • Experience in post-secondary setting involving advising, recruitment, retention, or related student affairs area.
  • Proven skills and ability to successfully work with Learning Management Systems, Student Information Systems, Degree Audit Management Systems, and CRMs (e.g. Canvas, People Soft, Stellic, EAB Navigate).
  • Knowledge of Student Development Theory.

Academic Advising
  • Receives, processes, and responds to academic inquiries according to established policies and procedures.
  • Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options and refers students to appropriate institutional resources.
  • Maintains confidentiality and accurate students records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies.
  • Proactively engages students as needed.
  • Provides holistic academic, cultural, and social advisement to assigned incoming first-year and undeclared transfer students. Consults with academic program directors regarding current program requirements. Attends academic program department meetings as requested and works collaboratively with faculty to ensure student success.
  • Introduces students to and assists students with information and instructional technology: Access Stout, EAB Navigate, Canvas, Stellic, informational websites, Transferology, etc.
  • Maintains accurate case notes and records in EAB Navigate.
  • Welcomes guests and students to campus as an active participant and presenter at First-Year Registration and Orientation (FYRO) and campus preview days. Gathers information regarding previously earned credits to assist in providing accurate course advising to assist in a student's preparation for their first semester(s) at UW-Stout.
  • Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college.
  • Actively participates in staff meetings and in-office committee work.
  • Serves on various interdepartmental and university committees.
Other duties as assigned by supervisor.


The UW-Stout Advisement Center is a campus resource for students in the areas of academic advising, career exploration, and student development. Our goal is to support all first-year students so they understand how the university works, what it takes to succeed, and provide information that will help them graduate, on time, with a clear plan for the future. Advisement Center advisors are professionally trained to understand the needs of first-year students and empowered to help guide students to achieve their life goals. Most of all, we strive to create an atmosphere of student excellence and exploration so that students can identify and achieve their dreams.

UW-Stout's Advisement Center is committed to creating an inclusive campus community. Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.


Complete applications received by end of day, Thursday, February 15, 2024 are ensured full consideration. Applications received after 2/15th may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials :
1. Cover letter (* See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Darren Ward
Phone: 715-232-1787

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Beth Sippl
Phone: 715-232-1465


University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Competitive salary commensurate with qualifications and experience. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
  • Benefit Details:
  • Health & Retirement Contributions Estimator | Employee Benefits (
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcript required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7) .

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff


Find Your Calling at UW-Stout

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning. UW-Stout is known for the annual career success of its graduates, with 97 percent employed or continuing their education upon graduation.

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. We call ourselves Stout Proud, and we are looking for talented individuals to join our team.

With over 1,400 employees, UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. We offer exceptional benefits and a rewarding academic environment.

Company info
1110 S Broadway

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert