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Meeting Planning Coordinator

Data Recognition Corporation
Maple Grove, MN
Start date
Mar 21, 2024
Closing date
Apr 20, 2024

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Job Type
Employment Status
Full Time

Job Details


The successful candidate will be a well-organized and detail-oriented individual supporting a team of Meeting Planners in the execution of client and corporate meetings. Specific tasks include but are not limited to:  running weekly meeting registration reports, sending meeting invitations, and communications, and reviewing the Department’s meeting calendar to order, prepare and ship onsite registration materials.

Position will be located in Maple Grove, MN.

Essential Position Responsibilities:

  • Runs meeting registration reports to monitor and track attendee lists for Meeting Planners. This may include sending meeting invitations and/or follow-up email reminders to invitees.
  • Assist with hotel registration, reports and rooming lists.
  • Coordinates hotel accommodations, air or ground transportation (via Concur) as necessary.
  • Build and manage Cvent forms/surveys to collect meeting attendee payments and/or travel reimbursements.
  • Works closely with DRC accounting in processing reimbursement claims, mailing, and tracking meeting attendee payments and/or reimbursements.
  • Coordinates printing, assembly, and shipping of meeting materials to hotel/venues. 
  • Works closely with Meeting Planners to maintain and oversee client databases and Cvent address books.
  • Provides high-level customer service to meeting registrants, DRC staff, and DRC client groups traveling for meetings through phone calls, emails, and personal interaction.
  • Provide onsite meeting support services, as needed.

Preferred Qualifications:

  • Bachelor's degree preferred.
  • 1-3 years related experience.
  • Ability to travel 10% - 15%.
  • Knowledge and skills requirements:

  • Some experience in meeting or event planning.
  • Knowledge of meeting industry software, including web registration applications. (Cvent and Concur preferred)
    • Strong written and verbal communication and relationship management skills.
    • Ability to manage multiple priorities with tight timelines while maintaining excellent attention to detail.
    • Excellent interpersonal, project management and organizational skills.
  • Ability to work independently, honor deadlines and work cooperatively with other team members.
  • Proficiency in Excel and Microsoft Suite required. 
  • Budgeting and accounting skills.
  • Essential Job Functions:

  • Relate effectively and work respectfully with diverse work groups.
  • Ability to consistently perform well during times of increased workload.
  • Set and meet deadlines.
  • Manage multiple job functions simultaneously.
  • Ability to multi-task and be responsive to customer needs.
  • Ability to travel.



    DRC retains the right to change or assign other duties to this position.


    Founded in 1978, Data Recognition Corporation (DRC) is a privately-held company headquartered here in the Twin Cities, with offices in Maple Grove, Woodbury, Brooklyn Park, and eight other locations nationwide.  DRC’s three divisions – Education, Survey Services and Document Services – provide high quality programs and services to state departments of education, medium-to large sized global businesses, and the United States Government.  DRC delivers full-service educational testing and assessment programs; large-scale survey research and data-collection programs; and comprehensive digital and mailing document solutions.  DRC continues to achieve extraordinary growth and provides superior career opportunities for talented professionals.


    *Health Insurance
    Medical and Dental
    *Term Life Insurance/AD&D
    *401(k) Plan
    *Profit Sharing
    *Personal Time Off
    *Short Term Disability
    *Long Term Disability
    *Tuition Reimbursement
    *Educational Grants for Children of DRC Employees *Community Service Leave *Discount Programs

    Locations: Maple Grove Headquarters/494 & Bass Lk Rd, Brooklyn Park/7303 Boone Ave N and the Brooklyn Park Distribution Ctr./8900 Wyoming Ave N.  If interested in applying,  please visit the Careers page on our website at


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