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Academic Department Assistant

University of Wisconsin - Stout
Menomonie, WI
Start date
May 1, 2024
Closing date
May 31, 2024

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Job Type
Employment Status
Full Time

Job Details




The School of Art & Design at UW-Stout seeks a dynamic team member to provide administrative support to the School of Art and Design at a twelve-month, 80% position, working 40 hours per week during the academic year and an average of 10 hours per week during the summer. The assistant works closely with school director, as well as faculty and staff within the school. Strong focus on coordination and support of these diverse areas and people includes elements such as external/internal communications, event planning, accreditation support, coordinating internal grant application processes, managing confidential hiring processes, and general computer/electronic support for office functions.

Official UW Title: Department Assistant: Department Assistant AD085 >


Minimum / Required
  • High school diploma or equivalent.
Highly Desired
  • Experience in a higher education environment.
  • 3 years or more of demonstrated office experience
  • Bachelor's Degree
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Basic computing skills, including familiarity with desktop hardware and standard business software programs (i.e. word processing, spreadsheets, database) and the internet.
  • Adaptability to function in a dynamic environment of changing procedures, policies, and software.
  • Excellent judgment including sensitivity to personal and confidential information.
  • Good work habits, such as attendance, punctuality, prioritization, accountability, thoroughness and resourcefullness.
  • Ability and desire to work with students, faculty, and administrators.
  • Capacity for planning and organization with attention to detail.

20% Administrative Assistant to the Director of the School of Art & Design (hereafter referred to as 'School')
  • Provide support to the Director of School
  • Produce and coordinate written and electronic documentation required by Director
  • Alert Director to personnel, facilities, and student problems.
  • Maintain calendars and appointments for the Director.
  • Coordinate logistics, authorizations, and reimbursement for travel
70% Administrative Assistant for the School of Art & Design
  • Provide support for overall operations for the School
  • Route and maintain paperwork such as contracts, requests, and bylaws
  • Work with other campus groups on representing the school, such as Learning Information Technology, Campus Card Services, and Facilities
  • Provide updates to external facing platforms such as the school website, brochures, and TV monitors in building
10% Shared Responsibilities with School Staff
  • Provides administrative assistance and makes decisions without direct supervision and with assigned authority, including extensive liaison between school director, chairs, program directors, faculty/staff, students and on/off campus departments and individuals
  • Comply with recognized environmental health and safety practices.
  • Participate in professional development activities to keep skills up to date, including software training and workshop attendance.

The School of Art & Design is comprised of two departments (Design and Visual & Performing Arts) and has approximately 90 faculty/staff and 1,300 students, making it the largest public higher education art and design entity in the upper Midwest. There are nine different programs, including Game Design and Development, Graphic Design & Interactive Media, Animation and Digital Media, Industrial & Product Design, Interior Design, Studio Art, Video Production, Arts Administration and Entrepreneurship, Fashion Design & Development, Illustration, and a graduate-level program in Design. For more information, please visit:

An innovative leader within the University of Wisconsin System, the University of Wisconsin-Stout offers an unparalleled career-focused education that integrates applied learning, theory and research and real-world experiences to prepare our students for the future. At UW-Stout, our students think and do from day one, and we¿re proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Applications received by end of day April 14, 2024 are ensured full consideration. Applications submitted after April 14th may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials :
  1. Cover letter (* See below)
  2. Curriculum vitae or resume
  3. Names and contact information for a minimum of three (3) professional references

* Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Aaron Durst


If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:

Search Coordinator: Rebecca Rother

Phone: 715-232-1097



For information about the UW-Stout community and region visit:

Facts and data about the university:

Minimum starting salary of $18/hour, commensurate with qualifications, experience and available budget. The UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
  • Benefit Details:
  • Health & Retirement Contributions Estimator | Employee Benefits (
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec.19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff


Find Your Calling at UW-Stout

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning. UW-Stout is known for the annual career success of its graduates, with 97 percent employed or continuing their education upon graduation.

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. We call ourselves Stout Proud, and we are looking for talented individuals to join our team.

With over 1,400 employees, UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. We offer exceptional benefits and a rewarding academic environment.

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