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Scholarship Liaison **Extended deadline

University of Wisconsin - Stout
Menomonie, WI
Start date
Jun 11, 2024
Closing date
Jul 11, 2024

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Job Type
Employment Status
Full Time

Job Details


Scholarship Liaison

Official UW Title: Financial Specialist I * link to standard job description
Job Code: FN007
DEPARTMENT: Financial Aid and Student Employment Office

University of Wisconsin-Stout's Financial Aid Office is looking for an individual to join our team! This on-site .5 FTE position has the primary responsibility of managing University Foundation Scholarship awards. This will entail setting up and maintaining the awarding software, sending out award notifications to students, coordinating with the Foundation on scholarship changes or unspent funds, and transfer of data between Financial Aid and the Foundation. Account reconciliation for these awards and assist Financial Aid in customer service inquiries (in-person, via phone, events).

Minimum / Required
o 3+ years of experience in Accounting or related.
o Excellent verbal and written communication skills.
o Experience working with sensitive, personal and confidential information.
o Proficient experience working with excel.
o Demonstrated ability to effectively prioritize work.
o Attention to detail, proofreading and editing skills.
o Good work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness.
o Work independently and as part of a team environment.

Highly Desired/Preferred
o Associate's Degree (Accounting or related degree preferred)
o Experience with reconciliation
o Advanced Excel knowledge
o Familiarity with Financial Aid programs

Assisting in the construction and upkeep of scholarship software, along with communicating with students concerning award notifications and eligibility criteria, constitute primary responsibilities. Collaborating with the Foundation on various tasks including data transfer, sending invitations for awards ceremonies, updating scholarships, and managing unallocated funds is integral to the role. Ensuring the precision of scholarship accounts through reconciliation is paramount. Given the importance of this duty, proficiency in basic accounting principles and daily utilization of Excel/ similar data management software are essential components of the position.

The Financial Aid and Student Employment Office consists of 8 full-time staff members, an assistant director and a director. The office processes financial information that contributes to award information as well as advises students and their support systems on alternative fund options for their cost of attendance. On-campus student employment is supported out of this office.


Applications received by end of day, May 19th are ensured full consideration. Applications submitted after May 19, 2024 may be reviewed at the discretion of the search committee.

To apply, click on the APPLY button or go to:

Required application materials:
1. Cover letter (* See below)
2. Resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: .

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Cecily Hornady
Phone: 715-232-1695

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Julie Zack


University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at .

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: .


Competitive salary commensurate with qualifications, experience and available budget.

All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Staff


Find Your Calling at UW-Stout

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning. UW-Stout is known for the annual career success of its graduates, with 97 percent employed or continuing their education upon graduation.

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. We call ourselves Stout Proud, and we are looking for talented individuals to join our team.

With over 1,400 employees, UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. We offer exceptional benefits and a rewarding academic environment.

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