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Assistant Director of Admissions

University of Wisconsin - Stout
Menomonie, WI
Start date
Jun 28, 2024
Closing date
Jul 28, 2024

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Job Type
Employment Status
Full Time

Job Details


The University of Wisconsin-Stout, Wisconsin's Polytechnic University, invites qualified candidates to apply for our Assistant Director of Admissions position. The Assistant Director of Admissions is an integral part of the Admissions Department, within the Enrollment and Strategic Initiatives division.

This position reports to the Director of Admissions and plays a critical role in managing the admissions process, ensuring efficient operations, and driving enrollment efforts. The position in collaboration with IT, manages the customer relationship management (CRM) software system and the integrations from various systems that supply data for use in recruitment, communications, and analysis. As part of the CRM, Salesforce instance, this position will support the following tools: Pardot (communication), Mogli (texting), Smartsheets, Informatica, and Form Assembly.

This position involves supervision of the admissions processing staff; management of the day-to-day operations related to application processing; develop and implement yield work and enrollment campaigns and be responsible for communication management to ensure effective engagement with prospective students and other stakeholders.

Candidates who have experience working collaboratively with diverse individuals and/or groups and who can contribute to fostering an inclusive environment are encouraged to identify their experience in these areas.

Anticipated start date: August 26, 2024

Official UW Title: Admissions Assistant Director (B) (AE233)


Minimum / Required
  • Bachelor's degree from an accredited institution
  • Experience using and/or developing software applications such as CRM or other technology systems
  • Experience in higher education (admissions, student services, etc.) or relevant sales/business environment
  • Ability to discern data needs and ask appropriate probing questions to ensure proper output
  • Strong supervisory and leadership skills
  • Project management skills, including the ability to set timelines, identify and handle multiple priorities, organize tasks for information system upgrades, enhancement, and new implementations
  • Excellent communication and interpersonal skills
Highly Desired/Preferred
  • Master's degree
  • Experience with Student Information System software (ex: PeopleSoft)
  • Experience with CRM Software (ex: Salesforce)
  • Ability to analyze data and develop actionable strategies
  • Strong organizational skills and attention to detail
  • Ability to work collaboratively with diverse teams and stakeholders
  • CRM Salesforce Management: Provide strategic leadership for Admissions operations. This includes CRM management and integrations from various data systems.
  • Supervision and Management of Admissions Processing Staff and Operations: Manage day-to-day operations and supervise Admissions processing team.
  • Yield Work/Enrollment Campaigns: Provide leadership for data analysis, strategy, and implementation of enrollment tactics.
  • Communication Management: Assist with coordination of admissions materials.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions.


UW-Stout's Enrollment and Strategic Initiatives division is responsible for all aspects of university enrollment management. The division includes Admissions, Registration and Records, Financial Aid, Advisement, and Educational Pathways & Outreach, which includes Stout Online and Professional Education Programs & Services.

The Admissions Office is responsible for recruiting and admitting undergraduate, graduate and transfer students. The Admissions Office hosts formal tours for prospective students and oversees the processing of undergraduate applications and transfer credits. Prospective students can apply directly to UW-Stout through the Universities of Wisconsin website.

The mission of the UW-Stout Admissions Office is to recruit, admit, and enroll a diverse and talented student body that will thrive in our polytechnic environment. We are committed to providing exceptional service and guidance to prospective students and their families, fostering a smooth transition to our vibrant academic community.


To ensure consideration, complete applications must be submitted online by the end of day (11:59 PM CST), on Sunday, July 21, 2024. Applications submitted after this date may be reviewed until the position is filled.

To apply, click on the APPLY button or go to:

Required application materials :
1. Cover letter (* See below)
2. Curriculum vitae or resume
3. Names and contact information for a minimum of three (3) professional references

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Applicants must complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at:

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:
Search Chair: Lacey Seefeldt

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:
Search Coordinator: Julie Zack


University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse, and inclusive environment for our faculty, staff, and students to live, learn and work is a top priority.

We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national, and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit:


Minimum annual starting salary of $59,000, commensurate with qualifications and experience. UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
  • Benefit Details:
  • Health & Retirement Contributions Estimator | Employee Benefits (
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7)

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

Job Family: Supervisory


Find Your Calling at UW-Stout

The University of Wisconsin-Stout is a career-focused polytechnic university emphasizing applied learning. UW-Stout is known for the annual career success of its graduates, with 97 percent employed or continuing their education upon graduation.

At UW-Stout, you will join a vibrant community of passionate educators and support staff who impact our students' lives and our society at large. We call ourselves Stout Proud, and we are looking for talented individuals to join our team.

With over 1,400 employees, UW-Stout offers a wide range of positions for faculty, both tenure-track and adjunct, as well as for administrators, managers, professional and support staff. We offer exceptional benefits and a rewarding academic environment.

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