INTRODUCTION:

Office Associate

Office of Student Opportunity and Excellence

The Office of Student Opportunity and Excellence (OSOE) is seeking a team member to provide administrative support and leadership, including office management, administrative assistance, organizational tasks, clerical duties, budget, purchasing, and data management. This position is crucial to ensuring smooth office operations and reports directly to the Executive Director of Student Opportunity and Excellence. Essential qualities include advanced interpersonal communication and intercultural skills, computer literacy, budgetary skills, and the ability to skillfully manage multiple priorities. The Office Associate actively promotes the concepts of inclusive excellence. This position functions under minimal supervision and exercises independent judgment.

UW Official Title: Administrative Assistant III AD003



QUALIFICATIONS

Minimum / Required

• High school diploma
• Minimum two years of experience working in a clerical related setting
• Strong organizational and administrative skills
• Excellent written, oral, and interpersonal communication skills
• Working knowledge of Microsoft Office Suite

Highly Desired

• Bachelor's degree
• More than one-year experience in a clerical related position in higher education, public agency, or non-profit
• Intercultural experiences with individuals who have overcome educational barriers related to historically excluded student populations
• Demonstrated ability to build relationships with internal and/or external stakeholders
• More than one-year budget management experience in higher education, public agency, or non-profit
• Working knowledge of relational databases (.i.e. UWBI, WISER, PeopleSoft, Adobe Illustrator)

RESPONSIBILITIES

• Provides administrative support to OSOE and units within the office
• Assists in supervision of the OSOE student assistant
• Assists with the tracking of expenses and reconciling of budget
• Schedules meetings and coordinating appointments for staff members
• Assists with the coordination of committee and employee resource group meetings and events
• Schedules logistics and secures resources for meetings, programming, conferences, travel, and unit operations
• Serves as primary contact via phone and in person during scheduled work hours
• Responds to emails, and directing inquiries to appropriate staff members or offices
• Manages office supplies, ordering new supplies and keeping track of supplies and equipment inventory
• Prepares and edits documents and reviews work done by others
• Maintains office files, both digital and physical, ensuring easy access and organization
• Develops and distributes office communication to appropriate parties
• Develops, implements and maintains methods and organizational systems within the OSOE
• Enters and updates data in database or spreadsheets
• Assists with the preparation of reports
• Supports the preparation of events, workshops, and meetings, and assist with special projects
• Other duties as assigned
• Perform other duties as assigned

DEPARTMENT INFORMATION

The Office of Student Opportunity and Excellence aligns with and supports Stout's Focus 2030 goals to invest in, and ensure access to respectful and welcoming learning, student living, and work environments for all members that reflect our regional and global connections. The OSOE is committed to supporting and advancing student success and creating a supportive campus community by working with campus partners to reduce barriers to individual student access and success. The OSOE works collaboratively with units across campus to assist in building a strong campus climate in which students, faculty and staff feel valued, included, and positioned for success. OSOE includes the Executive Director of SOE, Office Associate, fellows, and following units: Fostering Success, McNair Scholars Program, Multicultural Student Services, Student Support Services, and the Qube.

ADDITIONAL INFORMATION

Minimum hourly starting salary of $20.00; commensurate with qualifications and experience. The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees. UW-Stout is certified as a Family Friendly Workplace which recognizes market-leading employers for employee benefits and commitment to supporting children and families.

• Benefit Details: https://www.wisconsin.edu/ohrwd/benefits/download/quickguideus.pdf
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator

UW-Stout is committed to nondiscrimination in its employment practices and to equal employment opportunity for all persons and does not discriminate against, harass or retaliate on the basis of race, color, creed, religion, age, sex (as defined in state and federal law), sexual orientation, national origin, ancestry, disability, pregnancy, marital or parental status, genetic information, arrest record, conviction record, military service, veteran status, use or nonuse of lawful products off the employer's premises during non-working hours, political affiliation, declining to attend a meeting or participate in any communication about religious matters or political matters, honesty testing, or any other category protected by law.

As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

Official transcripts required at time of hire.

Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information

APPLICATION INSTRUCTIONS



Complete applications received by end of day, February 24, 2025, are ensured full consideration. Applications submitted after February 24, 2025, may be reviewed at the discretion of the search committee or until position is filled.



To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs

Applicants will need to complete all required fields and attach all required documents prior to submitting the online application.

Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.

Required application materials :

1. Cover letter*
2. Curriculum vitae or resume

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

* Please use your cover letter to also speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.



Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900

It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

For questions regarding this position or recruitment, please contact:

Search Chair: Rickie Ann Legleitner

Email: legleitnerr@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:



Search Coordinator: Karrin Ruch

Email: ruchk @uwstout.edu

INSTITUTIONAL OVERVIEW

University of Wisconsin-Stout, Wisconsin's Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students do more than earn a degree--they do on day one. And we are #StoutProud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.

UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.

We offer 50+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. As the only laptop+ campus among the 13 Universities of Wisconsin, UW-Stout provides laptops and industry-standard software, open education resources and other technology-driven advantages--all included in on-campus undergraduate tuition and fees. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.

Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us

University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community

Job Family: Staff